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Frequently Asked Questions

Club Management Questions

Information on how to run a COVID safe event.

Please refer to our lions Event Management – COVID 19 fact sheet.

Online Safety

Online Safety – What to watch out for.

For more information please read our fact sheet here.

New Member Kits
Where can I get a New Member Kit?

New Member Kits are available from Club Supplies

Why do I have to provide a name when ordering a New Member Kit?

It is Lions Clubs International Policy that Clubs, when requesting new members kits, are to provide the name of the intended new member and anticipated Induction date when ordering their kit. On provision of that information, Club Supplies will forward to the Club the requested kits.

The change in process was implemented by LCI  because Clubs were ordering bulk quantities of New Member Kits and they were not being used. Once the Certificate for the current year became out of date further kits were ordered “just in case”. This meant that there were many wasted kits not being used at considerable cost to the organisation.

With the change implemented, wastage is limited and kits are supplied to meet the specific needs of Clubs.

Please remember that the kit is an ‘Induction Kit’, not a ‘prospecting kit’.  Club Supplies at the National office has a number of products available for purchase that can assist you in providing information to prospective members.

Is there a template for printing New Member & Sponsor Certificates?

Yes! You can also find instructions here.
Templates for printing New Member Certificates  – Word or PDF
Templates for printing Sponsor Certificates – Word or PDF
Please note that these certificates are Letter Size and NOT A4. We suggest you do a test run before using the Certificate.

How can our Club apply for a Life Membership?

The requirements for Life Membership and application form can be found here.

Life Memberships
How can our Club apply for a Life Membership?

The requirements for Life Membership and application form can be found here.

MJF
Our Club wants to award a Melvin Jones Fellowship. What do we do?

The Melvin Jones Fellowship (MJF) is the backbone of our foundation. Presented to those who donate US$1,000 to LCIF or through LCIF Australia or to people for whom a donation was made by others, it’s a tremendous contribution to humanity and to the legacy of our founder, Melvin Jones.

To apply visit – https://www.lcif.org.au/melvin-jones-fellowship.php

For more information visit: lcif.ops@lions.org.au 

Other Awards and Recognition

Information about Awards and Recognition can be found here. https://lionsclubs.org.au/awards-recognition/ 

You can read about the full list of award recipients in our online document. MD-201-Award-Fellowship-Listing.pdf

You can also search our Award database here. https://lionsclubs.org.au/member-award-search/#/

Club Websites
Closure of Oz-Clubhouse

Lions Clubs using Oz-Clubhouse should consider alternative options.

Background

The Oz-Clubhouse system has been provided free-of-charge to Lions Clubs and Districts in Multiple District 201 for a decade. It was put in place to provide a simple website for Lions Clubs, at a time when there were few low-cost alternatives.

Oz-Clubhouse was designed and built at no charge, by an Australian Lion.

In the intervening period it has been upgraded once and is currently being maintained by the Multiple District.  As a custom-built system, it is costly and difficult to upgrade and it is now plagued by ongoing ‘bugs’ and has become impossible to maintain. The Lions Multiple District Council has resolved to retire the system in the coming months.

What will happen to Oz-Clubhouse and when?

On the 1st of July 2021, the Multiple District will cease to actively maintain the system, but all the existing sites and data will remain, and the club and district sites will continue to operate. You will still be able to edit your site.

  • After 1 July 2021, we will no longer regularly update the ‘password-protected’ area and this means your new members won’t be able to access this content. You should find an alternative platform and download any necessary information. Existing members will be able to access the content until 31 December 2021.
  • After 1 January 2022, the password-protected area will no longer be accessible.
  • After 30 June 2022, the site will no longer be supported. Any coding issues will not be fixed.
  • On 30 June 2023, the Oz-Clubhouse system will be deleted.
What are the alternatives?
  1. E-Clubhouse
    E-clubhouse is a simple website for your club that can be provided by Lions Clubs International. You can find details on how to set up your e-clubhouse site here. https://www.lionsclubs.org/en/resources-for-members/resource-center/create-e-clubhouse .
  1. Facebook
    For clubs that are seeking a free alternative for promotion and member communication, we are recommending the Facebook platform. To replace the function of Oz-Clubhouse, we recommend that Clubs maintain two Facebook sites.

    1. Public site: – If your club wants to promote its activities in the community, you will need a public Facebook site. A public site needs to be carefully managed and maintained, just like your Oz-Clubhouse site. The Lion who manages the site needs to regularly update and manage it, remembering that no private or confidential information should be included.  You should also be careful to consider if you will allow commenting on posts.  If you do, you should hide or delete any inappropriate posts and comments if they appear.Club members should be reminded that the public site is not the place for private communication between members. It is the face of your club to the community.
    2. Private group: – In addition to the public page, a private Facebook group can be used for private conversations between members. You can use this group to discuss your service activities with your members, notify about upcoming events and meetings, and share club photos. Facebook groups also allow you to save documents like meeting agendas and minutes for club members to view.

Each member must be approved to join the private group, and you should not give access to non-members.  It is also important that you give access to all your club members to this group and not exclude anyone.

Note: Detailed information about Facebook groups and public pages will be listed in the FAQ section of the Lions Australia website in the coming months.

For more information about managing your Social Media, please review the Lions Australia Social Media Policy .

  1. Commercial websites
    Since the establishment of Oz-Clubhouse there has emerged many simple and effective commercial offerings for your club website. With a little training they can provide a great public face for your club on the Internet.

    Most of these have free offerings, although a fee is charged for higher level services.  Some examples include:

    1. Wix – For information click here.
    2. WordPress – For information click here.
    3. Weebly – For information click here.
How you can help

The Multiple District is currently paying a fee to store Oz-Clubhouse data on a public server.  If your club decommissions its Oz-Clubhouse website, please advise the National Office so that the data can be deleted to reduce costs.

On 30 June 2023, all data will be deleted.

Meeting Protocol

Recognition of the Traditional Owners of Land

Flag Ceremony Protocol

New Member Induction Ceremonies – Guide for a club to perform induction ceremonies for new members

Club Officer Installation Ceremonies – This is a guide for the club officer installation event and provides tips and two different script formats for formal or informal ceremonies.

Taxation Information & Not for Profit Status Enquiries

Changes to income tax exemption self-assessment  from 1 July 2023

Our Club has been asked to supply Not for Profit Status confirmation.

This is a common enquiry. Please email info@lions.org.au and we will supply explanatory information.

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© 2021 Lions Australia | Multiple District 201 of Lions Clubs International Inc ABN: 63 592 786 032 ARBN: 062 740 078 Site built by Gasoline Group

© 2021 Lions Australia
Multiple District 201 of Lions Clubs International Inc
ABN: 63 592 786 032 ARBN: 062 740 078
Site built by Gasoline Group

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