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Club Administration Manual

Posted on May 17th 2014 by in Membership

The Club Administration Manual is provided as an overview for Lions to help them understand our Association, navigate to essential resources and to assist in running local clubs.

The Manual itself is currently under review to better  reflect the changes our organisation has embraced over the last few years.

As each chapter review is completed it will be posted to the table below for Lions to download as necessary.

Club Administration Manual – Explanatory NotesFile size 37KB
Club Administration Manual Chapter 1 – IntroductionFile size 235KB
Club Administration Manual Chapter 2 – The Multiple DistrictFile size 196KB
Club Administration Manual Chapter 3 – The Lions DistrictFile size 157KB
Club Administration Manual Chapter 4 – The Lions ClubFile size 272KB
Club Administration Manual Chapter 5 – The Club PresidentFile size 323KB
Club Administration Manual Chapter 6 – The Club SecretaryFile size 570KB
Club Administration Manual Chapter 7 – The Club TreasurerFile size 431KB
Coming Soon!  The final chapters will appear here on the completion of 2014/15 review.
In the meantime you will find the remaining un-revised chapters in the document below



A list of keywords to assist search engines.


100% Attendance Awards
A Major Fund Raising Project
A Major Service Activity
A Quick Guide To acceptance of Motions, Amendments & Debate
A Strong Membership Development and Retention Program
Activities Awards
Additional Suggestions
Adjourn the Debate (Seconder required)
Adjourn the Meeting (Seconder required)
Administration vs Activities
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Annual General Meeting
Artwork and Photographs
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Australian Custom
Australian Lions Drug Awareness Foundation (Inc) (ALDAF)
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Bank Reconciliations
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Bargaining with a Professional Fund Raiser
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Cabinet Secretaries
Cabinet Secretary
Cabinet Secretary and Cabinet Treasurer (or Secretary–Treasurer)
Cabinet Treasurer
Chairman or Master of Ceremonies
Charter Monarch Chevrons
Chevron Awards
Choose a format
Choose a Masthead or Cover Design
Club Banner Patches
Club Community and Cultural Service Award
Club Dues
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Club Personnel
Club President’s Excellence Award
Club Secretary’s Award
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Club Twinning Recognition Award
Clubs and Individual Members
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Contacting LCIF
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Convention Fares Equalisation Fund
Directors and Officers Indemnity Fund
District Chairmen – Duties and Responsibilities
District Constitution and By-laws Officer
District Dues
District Governor’s Excellence Award
District Personnel
Do Clubs need to register for ABN / GST ?
Duties and Powers of the Board
Duties of Club Officers
Establishing a Production Schedule
Executive Officer
Fiduciary Duties of Lions Clubs and Districts in hiring a Professional Fundraiser (PFR)
Finance Directory costs; Lions Clubs International Policy
Flag Set
Format and Production
General Comments
GST Accounting
Harry Jenkins Fellowship Award
Head Table Introductions
Head Table Seating
How does GST affect Lions Clubs?
How to submit news to The Lion, Human Relations
Humanitarian Award
Ian M Stockdale Humanitarian Award
Insurance Fund
Internal Public Relations
International Association, International Fund
International President Promotion Fund
Introduction of the GST
James D. Richardson Honour Award
James McLardie Award
LCIF Board of Directors
LCIF Donors
LCIF Grant Programs,  LCIF- Mission
Legal Officer
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Lie on the Table (Seconder required)
Life Member
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Lions Youth Outreach Certificate of Merit
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MD201 Coordinating Committees
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Melvin Jones Fellowship
Member at Large
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Membership Services Committee
Monarch Chevrons
Monitoring Progress
Most resolutions require action of some sort and before the matter is closed, the president or chairman must ensure that responsibility for such action is clearly defined and delegated
Multi-Head Tables
Multiple District 201
Multiple District 201 Dues and Insurance
Multiple District Administration Committee
Multiple District Convention Fund
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Multiple District Council Assignment Fund
Multiple District Council Chairman
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National Anthems
National Treasurer
New Century Club Activities
Newspaper Public Service Announcements
Non-Lion Dignitaries
Notices of Motion for discussion at a Multiple District convention
Order a New Century Extension Kit
Other Convention Events
Other Council Members and Officers
Other Presidential Awards
Outstanding Club Patch
Page Layout
Paper Colour, Preprints
Point of Order (No Seconder required)
Powers of the Council
Preparation for Audit
Printing Methods
Proceed to next Business (Seconder required)
Promoting Your Project through Print – Proposing a Story
Proxy Voting
Public relations
Public Relations and Information Fund
Radio Public Service Announcements
Raise Motion from the Table (Seconder required)
Redistricting Procedures
Region Chairmen – Duties and Responsibilities
Regions and Zones – General
Risk Management,
Rules of Debate – Summary Chart
Sight Conversation and Work with the Blind Excellence in Effort Certificate
Single Club Transfer
Social Activities
Special Award Programs
Strong Public Relations
Suggested Elements of a Professional Fundraiser Contract
Supporting Documentation
Tail Twisting
Taxation on Club Income
Television PSAs
The Lion
The Motion
The Previous Question (Seconder required)
The Qualities of Leadership
Typesetting, Typewriter or Computer
Typical Meeting Agenda
Vice District Governors
Well organised, enjoyable meetings
What are the Duties and Responsibilities of the Club Safety/Security Officer?
What if the Club Safety/Security Officer makes a mistake?
What Is News?
What qualifications does Safety/Security Officer need?
William R Tresise Fellowship
Year Round Growth Program
Youth and Community Projects
Youth Awards
Youth Exchange Fund
Zone Chairmen – Duties and Responsibilities

Other topics often searched for on the website and which can be found covered within the manual:
charitable status
DGR Deductible Gift Recipient
tax deduction
tax exemption
ATO Australian Tax Office
Income Tax
Goods and Services Tax
ABN Australian Business Number
withholding tax
tax invoice
safety officer
security officer
club meeting
Monthly Membership Reports MMR
Web Monthly Membership Report WMMR
Multiple District 201 Director
New Member Induction
Nominations committee
alcohol liquor at meetings
liquor licence
alcoholism and drug abuse
alcoholic drink
use of lions trademark
use of lions emblem
use of lions logo
Affiliate Member
good standing
Privileged Member

Revision No. 3.4 Relates to: Club Administration
Revision Date 6 December 2012 Applies to All Clubs
Author Elise Murrell Authorised by R. Oerlemans


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